Administrative Assistant (New Sudbury Centre) Sudbury 2152640

Sudbury, ON

The Administrative Assistant is accountable to the Manager for ensuring that all daily administrative and other function-specific support activities are carried out
in a time and consistent manner to enable the function or department to achieve its respective business
goals and objectives.

DUTIES AND RESPONSIBILITIES

1. General Clerical Duties and Administration
Performs general administrative duties for the department including photocopying, fax transmittal,
distribution of incoming and outgoing mail and courier packages, maintaining required stationery
levels for the department; handles inquiries from and coordinates work with other functions and
parties within or outside of the organization.
2. Documentation & Knowledge Management
Creates, proof-reads, formats and distributes various business correspondence, formal
documentation and spreadsheets; sets-up and maintains systems for department documentation and
catalogs all department specific reporting and knowledge; may be required to update web-sites and
other virtual portals; performs data search in open or exclusive sources and organizes/catalogs
data for easier access and use; prepare PowerPoint presentations and marketing materials, as
required; maintains extensive mailing and distribution lists to support functional communication;
initiates document archiving and retrieval, as required.
3. Data & Platform Maintenance
Performs various data input activities with the use of company’s systems, platforms and software
specific to the function to ensure that data integrity is maintained and company’s policies and
procedures for such activities are adhered to (e.g. lease documentation, insurance certificates, time
reporting etc.); maintains various tracking systems for the department, as required.
4. Financial Responsibilities
Performs coding of invoices, prepares Purchase Orders and liaises with Accounts Payable, where
required, to ensure that payments are entered in the system in accordance with the company’s
guidelines and processed timely to avoid financial penalties; may manage and reconcile impress
account(s) and may be responsible for the petty cash, where applicable, as well as bank deposits for
the department or office; prepares expense reports for team members, as required.
5. Travel Coordination and Time Management
Prepares various arrangements and associated reporting including scheduling of appointments and
meetings, travel arrangements, event organization and coordination to ensure that internal
coordination between functions is timely and effective.

Any other job related duties and/or projects that may be assigned.

MINIMUM REQUIREMENTS
Skills, Knowledge, Experience and Education
  • Excellent command of the English language with particular attention to grammar and spelling
  • Intermediate to advanced practical knowledge of MS Office Applications
  • Solid knowledge of Adobe Acrobat
Core Competencies
  • Excellent interpersonal skills
  • Strong communication skills both verbal and written
  • Strong time management and organizational skills
  • Ability to prioritize and maintain focus
  • Ability to adapt to changing plans and priorities
  • Ability to work independently
  • Ability to handle confidential information
  • Result- and service oriented
  • Proven proofreading skills
  • Attention to detail
AGENCY NOTICE: Please note that Morguard does not accept unsolicited resumes from recruiters or employment agencies. In the absence of a signed Services Agreement with agency/recruiter, Morguard will not consider or agree to payment of any referral compensation or recruiter fee. In the event a recruiter or agency submits a resume or candidate without a previously signed agreement and advanced solicited services from a Morguard employee, Morguard explicitly reserves the right to pursue and hire those candidate(s) without any financial obligation to the recruiter or agency.

We are committed to providing accessible employment practices that are in compliance with the Accessibility for Ontarians with Disabilities Act (AODA). If you require accommodation during any stage of the recruitment process, please notify Human Resources at careers@morguard.com or (905) 281-3800.
  

 

Morguard

Morguard

At Morguard, our employees are the company’s greatest investment. We make people our priority and strive to create a culture of respect, inclusion, health and safety, and equal opportunity to support employees to meet their goals. Our team is made up of re​al estate and investment professionals with deep knowledge of the industry, who are passionate about what they do and who want to be the best in the business. Morguard and its employees take great pride in being recognized for three consecutive years as one of Canada’s Safest Employers in the Retail and Services Category. When you join Morguard, you join a strong and committed team. To become a valued employee at Morguard, please review our Current Opportunities. 

SOCIAL MEDIA

Stay updated. Follow us on:

Be the first notified of new relevant jobs
 
Click
Here
Close