Billings Administrator

Surrey, BC


We are currently recruiting for a Billing Administrator to join our team to work out of our head office in Surrey, BC, located at 8183 - 130th St. If you enjoy working with and analyzing invoices, are detail oriented, and a great communicator, you have come to the right place!  The successful candidate will have the ability to take the initiative, and to identify problems.


Summary of Duties

  • Review sales orders shipping documents for assigned branches to ensure customers are billed for the correct items purchased and the correct quantities
  • Prepare customer invoices for assigned branches daily, including freight and fuel surcharges, if applicable
  • Analyze Gross Margins of invoices on billing batch and resolve issues with both Inventory cost and Sales Pricing
  • Print and mail customer invoices
  • Retrieve back-up documentation and enter credit notes and/or billing corrections
  • Maintain good internal business relationships (especially Sales Team, Branches and Inventory Costing Team)


Experience and Educational Requirements

  • Must have basic math skills
  • Minimum requirement is a general accounting diploma or equivalent
  • Experience working with computer systems such as Oracle, Microsoft, Sage or SAP
  • Proficiency in Office 365 (especially MS Outlook)
  • Experience working in high volume/transaction environment
  • Be a reliable team player
  • Excellent communication in English, both verbal and written


Focus on Details

Great attention to detail and accuracy are required.

Review sales orders shipping documents to make sure customers are billed for the correct items and quantities.

Can review data and query discrepancies.



What we offer:

  • Competitive salary - we take great pride in offering our workforce the best benefits and compensation packages in our industry, and we think you will too.
  • Healthcare and Dental for single, couple or family coverage
  • Insurance benefits and employee assistance program
  • Group RRSP – save for retirement – you are eligible after 1 year of continuous employment and Convoy matches your contribution based on years of service
  • Time Off – Everyone needs time away from work to recharge and be with family and friends - receive a generous amount of paid holidays
  • Employee Referral Bonus Program
  • Paid training/tuition reimbursement – Ready to further your education?
  • Open door policy in a supportive and encouraging work environment
  • Overtime available in peak periods
  • Internal Promotions - we promote from within whenever possible as you can see by the individual stories of some of our rising stars; find out more at


Additional information:


Company overview

Convoy Supply is a leading wholesale distributor of construction materials with 44 locations across North America, from the Canadian Rockies and Pacific Northwest forests, across the Prairies to the Great Lakes and places in between. Our company was founded in 1972 and Team Convoy prides itself on being the most responsive, problem solving and fun place for our customers to conduct business. We want them to know that they can LEAN ON US!

Not magic. Convoy.


Convoy Supply

Convoy Supply

Convoy Supply is a one-step building materials distributor with over 40 locations across Canada, the Pacific Northwest, Montana, and Maryland, with product lines covering every aspect of the building envelope.

Here's a sample of what it means to join Team Convoy:

  • A team of champions who bring their best to every game
  • A vision for our communities that includes and goes beyond providing meaningful employment
  • A commitment to grow ethically, responsibly, and sustainably
  • A rich history spanning over 45 years, filled with stories of challenge, growth, and friendship 

A career with Team Convoy can lead to a wide range of employment opportunities, including truck drivers, crane operators, warehouse associates, sales, administration and finance, and management. We provide a comprehensive benefits package for you and your family, support your career goals through education, transfers, and development, and are committed to providing a safe place to work. We believe in making our communities and our world a better place to live, and our goal is to meet and exceed our customer’s expectations. We work hard and enjoy ourselves in the process.

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